Category Archives: Praktische event info 6 EN

Practical information for participants

 

  • This information applies to all conferences except the inter-parliamentary conference on Stability, Economic Coordination and Governance that will take place in the European Parliament in Brussels on February 17 2016.

Conference venue
Hall of Knights
Binnenhof 8-14
NL – 2513 AA Den Haag
The Netherlands

Access to the conference venue is through the entrance Binnenhof 11A. Guests with disabilities are kindly requested to contact the organisation regarding an limited accessibility of the session venue.

 Hotels
On the registration website you will find the registration link to the hotel of your choice. Participants are invited to book their hotel rooms as soon as possible. The deadline for hotel booking is January 15, 2016. After this date rooms can only be booked according to their availability. Rooms will be assigned on a first come first serve basis.

Hotel rooms have been pre-booked in the following recommended hotels:

Hotel Novotel Den Haag City ****
Walking distance to the conference venue: 2 minutes
http://www.novotel.com/nl/hotel-1180-novotel-den-haag-city-centre/index.shtml

Hofweg 5-7
2511 AA Den Haag
Phone              +31 (0) 70 2039003
Fax                  +31 (0) 70 3562889
Email               groupsdenhaag@accor.com    
Price per room per night including breakfast & VAT:  EUR  119,00
City tax per person per night: EUR   3,30
WIFI included 

Hotel Suite Novotel ****
Walking distance to the conference venue: 5 minutes
http://www.accorhotels.com/nl/hotel-7320-suite-novotel-den-haag-city-centre/index.shtml
Grote Marktstraat 46
2511 BJ Den Haag
Phone              +31 (0) 70 8505180
Fax                  +31 (0) 70 8505199
Email               groupsdenhaag@accor.com   

Price per room per night including breakfast & VAT: EUR 119,00
City tax per person per night: EUR   4,60
WIFI included

Hotel Hilton *****
Distance to the conference venue: walking 12 minutes, by bus (provided by the organization) 5 minutes
http://www.accorhotels.com/nl/hotel-7320-suite-novotel-den-haag-city-centre/index.shtml
Zeestraat 35
2518 AA Den Haag
Phone              +31 (0) 70 7107000
Fax                  +31 (0) 70 7107080
Email                erik.souren@hilton.com
Price per room per night including breakfast & VAT: EUR 129,00
City tax per person per night: EUR   3,30
WIFI included 

Transportation
Participants are kindly requested to make their own arrangements for transportation from and to the airport.

Hotel Novotel Den Haag City & Suite hotel Den Haag are within walking distance of the conference venue Hall of Knights. Transport will be provided between the Hilton hotel to the conference venue Hall of Knights v.v.

Transport will only be provided from the recommended hotels to the social events v.v.

Arrival & Departure
Schiphol Airport (Amsterdam) is located 45 km or a 35-40 minute drive from The Hague city centre, depending on traffic. For more information about the Schiphol Airport visit: http://www.schiphol.nl/en

From Amsterdam Schiphol Airport there is a direct train connection to The Hague; this will take approximately 30 minutes and costs EUR 10 one way. Tickets can be purchased online or at the train station. There are a number of train stations in The Hague, but you are advised to arrive at Den Haag Centraal Station to give you the quickest access to the conference hotels. Please refer to the Netherlands Railways (NS) website for more information: www.ns.nl/en

Rotterdam/The Hague Airport is located 25 km or a 20-25 minute drive from The Hague city centre, depending on traffic. For more information about Rotterdam/The Hague Airport, please visit; http://www.rotterdamthehagueairport.nl/en/

Taxi
A taxi from Amsterdam Schiphol Airport to The Hague takes approximately 35-40 minutes and costs around EUR 80-100 one way. A taxi rank is located outside the airport.

A taxi from the train station The Hague Centraal Station to the hotels in the city centre costs approximately EUR 10. The exact price and duration of the journey depending on hotel location and traffic. A taxi rank is located outside the train station. Rotterdam/the Hague Airport taxi costs will be approximately EUR 60 one way. Reservations can be made online: www.rotterdam-airport-taxi.nl or by phone +31 (0)10 – 2620406.

Parking
Delegates should inquire their hotel about parking facilities. Public parking “Plein” is located near the congress venue. This parking is open 24/7 and the cost will be approx. EUR 30,00 per day. Address of the Plein parking: Plein 25, 2511 CS Den Haag.

Registration

@ Online
Each participant is kindly requested to register online at this website by January 15, 2016.

@ the event
Registration desks will be open at the hotels on Sunday February 7th from 12.00-21.00 hrs. Participants who will arrive later will be able to register at the conference venue on Monday February 8th from 08.00 hrs. Upon registration participants will receive their identity badge and the information package

There will be another procedure for delegates who will not stay in one of the recommended hotels:

  • If they would like to join the social event on February 7th, they need to pick–up their badge at the registration desk in the hotel Novotel Den Haag City
  • They can join the transfer from this hotel to the venue location v.v. or arrange their own transportation.
  • Otherwise they can pick up their badge at the conference venue Hall of Knights

Colours of the lanyards attached to identify badges:

  • Red: heads of delegations
  • Blue: members of delegations
  • Green: delegation staff
  • Yellow: media/press
  • White: COSAC secretariat
  • Orange: organisation and volunteers
  • Blue / grey: invitees
  • Grey; observers
  • Purple: interpreters

For security reasons, all participants are requested to wear their identification badge at all times during the event. If you lose your badge, please contact the host country information desk immediately.

Interpretation
Simultaneous interpretation of the plenary debates will be provided in English and French. Delegations willing to bring their own interpreters for this event are kindly requested to inform the organisers about the need for additional booths in advance but no later than by January 11, 2016.

Information
During the event the Host Country Information desk will be located at the conference venue.

The Host Country Information desk will provide:

  • taxi & hotel information
  • badges
  • any additional information

Catering
Lunch will be served at the conference venue. In addition to the coffee break; coffee, tea and water will be available throughout the event near the meeting room.

Vegetarians, vegans and persons with allergies are kindly requested to inform the organisers in advance by indicating the relevant information on the registration form.

Currency
Please note that the official currency in The Netherlands is the euro (EUR).

Climate
February is, on average, one of the coldest months of the year. The average maximum temperature is 6 degrees Celsius, while the temperature falls to an average of 0 degrees overnight. Weather forecasts and other information about the climate in The Netherlands are available at the link; https://www.knmi.nl/over-het-knmi/about

Internet/WIFI
WIFI is available at the conference venue. The access code will be provided at the conference venue.

Smoking
In the Netherlands smoking is prohibited in offices, restaurants, cafés, public transport and other public premises. There will be a dedicated smoking area at the conference venue.

Embassies
For information on embassies located in The Netherlands, please visit http://embassy.goabroad.com/embassies-in/netherlands

Contact information
Should you require any additional information, please do not hesitate to contact us at:
E-mail: registration@parleu2016.nl
Phone: +31 70 3182392.